The broker tells you $2.40 a mile. Nobody tells you that load cost you $2.61.
Find your cost per mile — free Get the system — $247Every owner-operator can tell you what a load pays. Almost none can tell you what it cost — truck payment, insurance, plates, fuel, tires, the maintenance you haven't paid for yet but will, the empty miles to get to the pickup, and the money you're supposed to be paying yourself.
So the year goes like this: the truck is busy, the phone is ringing, you're running hard — and there's nothing in the account in March. Not because you didn't work. Because nobody ever showed you the number that decides whether the work was worth it.
One workbook, eleven tabs, built for one truck or a small fleet.
| Tab | What it does |
|---|---|
| START HERE | Fill in six numbers about your truck. Everything else builds off them |
| Dashboard | The one screen worth opening |
| Cost Per Mile | Your real all-in cost, fixed and variable — and the break-even rate below which a load loses money, deadhead included |
| Load Log | Log a load, see instantly what it netted and whether it beat your number. It says PROFIT or LOSS |
| Fuel & IFTA | Log fuel as you buy it; the quarterly worksheet builds itself, state by state |
| Deductions | Every owner-op category, with the commonly missed ones marked |
| Maintenance | Service history with mileage-based next-due dates |
| DOT Compliance | Every expiry date in one place, flagged 30 days out |
| Weekly Mode | One line a week if you won't log every load. Still tells you PROFIT or LOSS |
| P&L | Monthly and yearly, built from what you already logged |
| Quarterly Tax | What to set aside, so April is a receipt instead of a shock |
Plus six guides: setup walkthrough · the cost-per-mile method · IFTA quarterly walkthrough · deduction checklist · DOT compliance calendar · and the rate-negotiation one-pager — how to use your break-even number on the phone with a broker.
Works in Excel, Google Sheets and Numbers. No macros, no app, no login. A fully worked example month ships with it, so you can see it running before you type anything.
Once you know your break-even rate, the phone call changes. You stop saying "let me think about it" and start saying "I can't do that one — my number's $2.02 and that's $1.88."
You're not negotiating on feel any more. You have a number, and the number is right, because you built it out of your own costs.
Guys who track this stop hauling cheap freight within a month. Not because they got tougher. Because they finally saw it.
Founding price — first 100 buyers.
Compare it honestly:
IFTA rates change every quarter. Per diem changes. DOT rules change. The subscription keeps the workbook current so you're not filing off last year's numbers: updated IFTA rate tables each quarter, per-diem and mileage updates, plain-language summaries of FMCSA changes, and a new tool every month. Cancel any time — the workbook you bought stays yours either way.
The only question is whether you find out in April what they were worth, or whether you know before you book the load.
Get the system — $247